How to Add Conditional Report Fields (Sub-Forms)
Each incident category can have conditional fields. This allows a single incident report form to expand with additional fields based on the incident selected. For example, an Assault incident type could populate additional fields with pictures and witness statements. Whereas a maintenance may not require additional information. Fields added to the sub-form, for a specific incident, will populate into the report form when that specific incident is selected.
Create an Incident Sub-Form
Sub-Forms are a way to create dynamic incident reports. The fields created in a sub-form will populate into the incident report when an officer selects the incident category. This is a way to create incident specific reports with conditional fields that customize the report based on the officers selection. To create a sub-form for an incident category follow the steps below.
- Make sure you are viewing the Incident Categories list.
- Find the incident category that requires a sub-form. Click on the [Sub-Form] button next to the desired incident category.
- Add the fields that need to populate the report when this incident category is selected.
- After creating each field, click on the [Save] button to add the field to the sub-form.
When officers select an incident category the incident report will automatically populate any of the fields included in that incident category's sub-form. Using the incident category from the previous step, we can see that the fields from the sub-form populate into the report asking the officer for more information.