You can then distribute by email schedules that you have published. This email will include the name and the address of the site/client, the position and the schedule memo at the position level, if applicable.
TrackTik will alert you if the employee has no email address in their profile. You will be able to add an email for that employee after the first schedule distribution. Add the email in the employee profile then go back and distribute again for anyone that now has a new email address.
If the employee doesn’t have an email address and will not have one, the distribute button will remain green, indicating the employee that did not get a schedule. You can then follow up with the employee to provide them with their schedule or ensure the employee will use another method to get the schedule (mobile app, employee portal, IVR if set up).
You can distribute a schedule from the following areas:
From the main menu: Dashboard > Schedules & Attendance > Schedule Preparation section
From a Site: Sites (Clients) > Select Site > Schedules
Follow the steps below to distribute the schedules.
- Click on the Distribute Schedule button.
- Validate the date range to be published and review the number of schedules and officers who will receive it by clicking Next.
Guards will receive an email with the list of shifts that they have been scheduled for. An acknowledge button will appear if you said yes to requesting employee acknowledgment.